From Chaos to Control: AI-Driven Document Management for Modern Organisations
How many hours per day does your team lose searching?
Benchmark: knowledge workers average 1.8 hours per day* (McKinsey)
Make your documents structured, searchable, and duplicate-free
An AI-driven platform that transforms your documents: OCR enrichment, automatic classification, intelligent organisation, and deduplication. For every sector, every organisation.
Understands what's in your documents. Automatic text extraction, OCR enrichment, and intelligent classification. Combines classical computer vision with modern AI for maximum accuracy.
AI-driven recognition of client names, project codes, version numbers, and document types. Intelligent auto-tagging and categorisation without manual work.
Makes scanned PDFs fully searchable with advanced OCR. Full-text search in seconds instead of hours of searching. From dead scans to discoverable knowledge.
AI-driven detection of projects and relationships between documents. Automatic folder structure optimisation. Complete audit trails for traceability.
11-factor intelligent decision logic for document management. Automatic version detection, quality assessment, and intelligent workflow optimisation. Transparent, adaptable rules.
AI-driven duplicate detection: exact, visual, and semantic. Even finds duplicates in multi-page documents. Business rules automatically determine which version to keep.
Unstructured documents, unfindable information, and no overview.* Your document chaos costs time, money, and opportunities daily.
| Solution | Why it falls short |
|---|---|
| Manual organisation | Too slow, not scalable, inconsistent with thousands of files |
| Windows Search / Mac Spotlight | Only finds filenames, not content in scanned PDFs |
| Google Drive / SharePoint / OneDrive | Basic storage without intelligent classification or deduplication |
| Standard DMS | Expensive (€9-90+ per user), no AI-driven intelligence* |
| Ask IT department | No time, no domain knowledge, no automation |
From chaos to control with an intelligent mix of classical computer vision and modern AI techniques
See what organisations like yours achieve with AI-driven document management
Situation: 15,000 technical drawings and specifications scattered across SharePoint, local drives, and email. Scanned PDFs not searchable.
Solution: AI-driven OCR, project code detection, automatic classification (plan, section, detail)
Situation: 450,000 contracts, correspondence, and case files. No overview of which version is current. Lawyers search 1 hour per day.
Solution: Automatic version detection, metadata extraction (parties, case numbers), audit trails, 40% duplicates removed
Situation: 3.2 million documents per project: drawings, permits, inspection reports. 28% duplication, no project structure.
Solution: AI-driven project/location detection, intelligent categorisation by construction phase, OCR on all scans
Situation: Financial reports, invoices, audit documents without consistent structure. Audits take months due to lack of traceability.
Solution: Document type recognition (invoice, report, contract), data extraction, timeline per client, complete audit trails
Situation: Medical records, reports, scanned forms not searchable. Patient care delayed by searching for history.
Solution: Privacy-safe OCR, automatic classification, GDPR-proof audit trails, duplicate elimination
Situation: Study documents, research reports, administration scattered across departments. No central place for knowledge.
Solution: AI-driven categorisation per subject/research, full-text search, version management, knowledge management structure
Every day without intelligent document management costs your organisation time, money, and opportunities
By 2025, 463 exabytes of data will be created every day.* Without intelligent structure, your documents only become more opaque. The problem never solves itself.
1.8 hours per day lost searching.* With 100 employees, that's 180 hours per day, or $19,732 per employee per year.* Every day of waiting costs thousands.
Average GDPR fine in 2024 was €2.8M - a 30% increase from the previous year.* Without audit trails and traceability, you run significant risks.
Organisations with good document management systems achieve 20-25% productivity improvement.* Teams can instantly find information and collaborate. Early adopters build an advantage.
Structure leads to findability, findability leads to savings
How much time does your organisation lose today?
All claims in this presentation are supported by reliable, independent sources from academic institutes, research firms (McKinsey, Gartner, Forrester, IDC), and non-profit industry associations. Click the links below for the full articles and reports.